This privacy policy sets out how Nationwide Hire Ltd uses and protects information given or collected about you, and applies to all customers, including potential customers, suppliers and third parties.

Nationwide Hire Ltd is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified, you can be assured that it will only be used in accordance with this privacy statement.

For questions or information relating to data processing, in the first instance please contact Nationwide Hire’s Data Protection Officer; Gavin Symonds on 01329 234560 (please note all calls are recorded for training and quality purposes) or email Gavin@nationwidehire.co.uk. If however, Nationwide Hire have not been able to deal with your concern, you can contact the Information Commissioner’s Office (ICO): https://ico.org.uk/make-a-complaint/

We may collect the following information:

  • Name
  • Contact information including telephone numbers and email address
  • Demographic information such as postcode, preferences and interests
  • Other information relevant to customer surveys and/or offers
  • Telephone call logs

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

  • Hire and Sales order processing.
  • We may use the information to improve our products and services.
  • We may periodically send promotional emails about new products, special offers or other information which we think you may find interesting
  • Market research

Nationwide Hire collects and processes information at the time of enquiry, where the data subject has contacted the organisation with regard to the hire or sale of goods and services offered, thus having a legitimate interest in the activity of Nationwide Hire.

Information including name, address and contact details are collected, which are the minimum necessary details in the performance of a contract or service, and are retained to enable future communication about goods and services offered, which is done for the commercial interest of Nationwide Hire.

No special category data is collected and data is never processed in a way that could be intrusive or cause harm.

Nationwide Hire process customer, prospects and supplier information on the lawful basis of Contract and Legitimate Interest. Nationwide Hire holds separate consents for Post, Text, Email and Telephone and ask you to specify your communication preferences for each.

Nationwide Hire use trusted third parties to deliver and maintain business functions including: website and cloud hosting services, Telecoms and IT Infrastructure support and hosting, HR, payroll and direct marketing campaigns. Contractual agreements are in place to ensure that all third parties protect the privacy and security of your data.

Nationwide Hire will not sell, distribute or lease your personal information to other companies, and your data will not be transferred outside of the EU unless in the performance of a contract with prior consent.

Nationwide Hire have data retention policies and processes in place for the different types of information collected to ensure that data is not kept for longer than necessary. For further information on our retention practices please contact the Data Protection Officer; Gavin Symonds, on 01329 235550 or email Gavin@nationwidehire.co.uk.

You may choose to restrict the collection or use of your personal information at any time and have the right to:

Be informed: Nationwide Hire will ensure you aware of how your information is collected, why it is processed and your rights to control it.
Access: You may request details of personal information, which we hold about you under the Data Protection Act 2018. If you would like a copy of the information held on you please email marketing@nationwidehire.co.uk.

We do not charge a fee for a subject access request except for the cases where your request is manifestly unfounded or excessive as per the ICO guidelines.

Rectification: If you believe that any information we are holding on you is incorrect or incomplete, please email marketing@nationwidehire.co.uk as soon as possible and we will promptly correct any information found to be incorrect.

Erasure: In the following conditions, you may request that your data be erased:

  • Where the personal data is no longer necessary in relation to the purpose for which it was originally collected/processed
  • When you have withdrawn consent
  • When you have objected to the processing and there is no overriding legitimate interest for continuing the processing
  • The data was unlawfully processed
  • The personal data must be erased in order to comply with a legal obligation
  • The personal data is processed in relation to the offer of information society services to a child

Restriction: If you are concerned about the accuracy of data held about you, or how that data is being used, you may request that processing is restricted whilst your concerns are being dealt with.

Data Portability: You may request your data to be sent to you in a machine readable format that you can share with other companies.

Objection: You may object to your data being processed at any time except where your data is processed for a task in the public interest or for official authority. You can object by calling 01329 234560 or emailing marketing@nationwidehire.co.uk.

You may withdraw consent for your data to be processed for marketing purposes at any time. This can be done by responding to the marketing communication directly or by emailing marketing@nationwidehire.co.uk.

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.

A cookie is a small file, which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies with telecom integration to identify which pages are being used, how you reached them and the customer journey. This helps us analyse data about web page traffic and improve our online advertising to tailor it to your needs.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information that you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

We work with third parties who may set cookies during your visit to be used for remarketing purposes. Remarketing ads show you products and services based on what you appear to be interested in. If you would like to opt out, please go to the Network Advertising Initiative website (https://optout.networkadvertising.org/?c=1).

Nationwide Hire Ltd may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. You can update your communication preferences at any time by clicking here.

Updated 21st January 2020